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EAP and Early Intervention: How Managers Can Help Employees Before Performance Slips

Jul 17, 2024 | Featured

You don’t have to be your team’s therapist, but showing you care by guiding a struggling employee to support through their EAP can prevent issues from escalating down the road.

Compartmentalizing by leaving your personal life at the door and clocking into your professional persona at work is an intriguing idea, but let’s face it—it’s unrealistic. We are the sum of all our parts, and both the positives and negatives of our personal lives influence our work. While we can draw support, resilience, and creativity from our experiences, stress from our private lives can ripple into our jobs, affecting performance and interactions.

As a manager, you have a unique vantage point to notice when something’s off with your team members. By guiding a struggling employee to the Employee Assistance Program (EAP), you provide a pathway for them to receive support before personal stress escalates into professional problems.

So, how do you empathetically refer an employee to the support available through the EAP without overstepping boundaries, especially when their performance hasn’t warranted intervention—yet?

Recognizing Early Signs

We’ve all been there—juggling personal stress while trying to maintain professional responsibilities.

Whether it’s planning a wedding, dealing with a child’s issues at school, or managing financial worries, stress can show up in various ways. Employees might self-isolate and avoid co-workers, leading to lost opportunities for collaboration. Their mental capacity might be stretched thin, causing projects to take longer and resulting in mistakes. They might hold back from speaking up or sharing ideas, or lack the energy and focus necessary for critical or creative projects.

Personal Problems are Following Your Employees to Work

Discussing personal problems at work, especially with a manager, is often the last thing on an employee’s mind. They may worry that vulnerability will change your perception of their abilities and competencies, impacting their chances for advancement, promotions, and important projects.

Yet evidence shows that it’s high time we toss out the notion that personal challenges should be swept under a rug and addressed off the clock—because they’re already infiltrating the workplace. Research indicates that over five hours of work per week are lost to employees thinking about their stressors, and almost 40% of absences are caused by repeated personal issues, such as a single parent managing a difficult co-parenting relationship.

Proactive EAP Referral Prevents Escalation

As a leader, you can spot changes to your team members’ mood and behavior early and provide a gentle nudge towards support. While you may wonder, “Why should I mention anything if their work isn’t suffering?” the reason is two-fold:

1. Prevention over reaction

Bringing up personal concerns can feel awkward, but it’s far less uncomfortable than addressing issues when a performance plan or punitive action is needed, or when an employee takes a sudden leave of absence or quits. Proactivity is invaluable; addressing issues before they escalate prevents bigger problems down the road.

2. Demonstrating care and empathy

Showing that you care about your team members as individuals fosters a sense of value and safety. This encourages them to ask for what they need to do their best work. When employees feel cared for as human beings beyond their job titles, the result is improved collaboration, creativity, safety, and retention.

“improving employee well-being isn’t just an exercise in altruism. Employers who care for employee health and well-being see numerous measurable benefits, from higher productivity and profitability to lower turnover and fewer safety incidents.” Gallup, What is Employee Wellbeing? And Why Does it Matter?

Making a Proactive EAP Referral

Approaching a conversation with a direct report when you suspect they are struggling doesn’t have to be awkward. Remember, your job isn’t to diagnose or be a therapist. Your job is simply to let people know that you’ve noticed and that you care.

1. Choose the right setting

  • Ensure the conversation takes place in a private, comfortable place.
  • Approach the situation calmly and empathetically.
  • Choose a moment during downtime, such as a routine one-on-one meeting.

2. Start the conversation

  • Express Caring Concern Based on Observations: Make it clear your intention is to help. Use specific examples of changes you’ve noticed without analyzing or making assumptions.
  • Use “I” Statements: This helps avoid sounding accusatory. For example, “I’ve noticed you seem overwhelmed lately. You’ve been uncharacteristically quiet during meetings and made errors in our routine report that are unusual for you. I wanted to check in and see how I can support you.”
  • Avoid Pressing for Details: Listen and be patient, allowing them to share as much or as little as they want.

3. Making the referral

  • Explain the EAP Benefits: You don’t need to know the specific details of an employee’s circumstances to share the resources available through their EAP. Explain what the EAP benefits are, emphasizing they are available to help with personal or professional challenges.
  • Emphasize Confidentiality: Reassure them that their EAP use is strictly confidential – the details of who, when, and why they accessed services are protected information.
  • Encourage Usage: Share that many employees have found it helpful to talk to someone through the EAP. If appropriate, share your personal experience using the EAP.

Togetherall is an easy access point to the EAP

Taking the first step to reach out for support through your EAP can be intimidating. But did you know you and your team members have access to Togetherall through our EAP?

Togetherall is an online, peer-to-peer support platform that makes accessing help easy. It’s confidential, available 24/7, and completely self-guided, offering a welcoming and supportive entry point to EAP services

4. Addressing Hesitancy

Employees might be reluctant to use the EAP for various reasons:

  • Fear of stigma: Reassure them about the EAP’s confidentiality protections.
  • Uncertainty about the process: Explain how to access the benefits step by step.
  • Belief their problems aren’t “big enough”: Share success stories or positive feedback to help normalize seeking help for everyday stress and anxiety. Remind them that many employees have found it helpful to talk to someone through the EAP. If appropriate, share your personal experiences.
  • Emphasize confidentiality: Reassure them that their EAP use is strictly confidential – the details of who, when, and why they accessed services are protected information.

5. Following Up

  • Simple Check-Ins: Follow up with questions like, “How are you doing with everything we talked about?” to demonstrate care and offer the opportunity for dialogue.
  • Respect Privacy: Don’t press for details unless the employee brings it up. Following up helps ensure the employee is accessing the help they need without being intrusive.

As a leader, you have the unique opportunity to support your team proactively. By recognizing the early signs of struggle, approaching the conversation with empathy, and making a supportive referral to the EAP, you can help your employees manage life’s challenges to maintain their well-being and perform their best on the job— and in life.

From coffee to soda to energy drinks, caffeine is a part of daily life for many of us. And while it is naturally occurring, overconsumption can cause health problems such as increased blood pressure, heart palpitations, anxiety, headaches, and insomnia. For this blog, we sat down with Susie Roberts, a Registered Dietitian to discuss all things caffeine—why it’s such a big part of our lives, how much of it is in the food items many people enjoy regularly, and how much is too much. We’ll also talk about current trends and tips on how to boost your energy naturally so you can stop relying on caffeine to keep you energized throughout the day.

Q: Just this morning, I heard someone say “I’m not caffeinated enough for this day!” It really is such a big part of our daily lives. Why do you think that is?
A: It’s not surprising at all to hear that! About 90% of American adults consume caffeine daily. People are looking for ways to boost their energy and increase alertness and caffeine is readily available and socially acceptable.

Q: So, what exactly is caffeine, and how does it work?
A: Caffeine is a natural stimulant that affects the central nervous system. After consumption, it’s absorbed into the bloodstream and travels to the brain, where it blocks the effects of adenosine—a chemical that promotes sleep. This interference helps you feel more alert and awake.

Caffeine typically reaches your brain within 15 minutes, peaks in the bloodstream at 30 to 120 minutes, and has a half-life of 3 to 7 hours.

Q: Everyone knows that coffee and many soft drinks contain caffeine. But where else can it be found? If we are consuming these beverages and other items, how can we know the amount of caffeine we are getting?
A: Energy drinks have become very popular—especially among young adults. These contain not only caffeine, but may also have added sugars, so it’s a double whammy. Chocolate and many varieties of tea also contain caffeine. You may also want to check out any nutrition supplements or medications you are taking. And, many people may not realize it, but even decaf coffee contains a certain amount of caffeine.

How Much Caffeine Am I Really Getting

Q: How much is too much when it comes to caffeine?
A: For most healthy adults, the FDA says up to 400 mg per day is safe. That’s about 4 cups of coffee. But you need to remember, that’s based on an 8 oz cup. Many people order an extra-large coffee, so you need to be aware of exactly how much you are taking in. Each individual reacts differently to caffeine based on their genetics, medications, and sleep habits.

How Much Is Too Much? Make Sure You Know Your Limits.

Q: What are the current trends in caffeine consumption?
A: As I mentioned before, energy drinks are increasing in popularity. They haven’t taken over coffee in the top spot, but Americans spent $19.2 billion on them in 2023 and that’s expected to rise to $33 billion by 2030. Coffee remains at the top, accounting for 69% of total caffeine intake, an increase of 15% in the last decade. And while the number of tea drinkers has dropped by 50%, those who drink it are consuming more.

Current Caffeine Consumption Trends.

Q: How can I be more aware about the amount of caffeine I’m getting?
A: Mindful consumption of caffeine is being intentional about what, when, and how much you consume. Track your intake and pay attention to any potential unwanted side effects like jitters or difficulty getting to sleep or staying asleep. Are you sleeping 6-8 hours a night and waking refreshed? If not, consider a “hard stop” 10 hours before your bedtime. Remember, that cup of coffee you had at 8 am can potentially still be in your system at 5 pm, so it’s important to time it right. And finally, if you decide you want to reduce your caffeine consumption, do it slowly to minimize any withdrawal symptoms such as headaches.

Be Mindful of Your Caffeine Consumption.

Q: Sometimes though, you need extra energy when you hit that afternoon slump. Can you suggest any alternative ways to get that boost and avoid turning to caffeine?
A: There are a few simple ways you can get that energy boost. First, make sure you are hydrated. Water supports joint health, oxygen delivery, temperature regulation, skin health, and more. You also want to move—even a short walk or stretch break can help. Make sure your meals are balanced with a protein and complex carbs. And most importantly, rest and recover. Sometimes rest—not more coffee—is what your body needs.

How Can I Boost My Energy Naturally.

Q: So, what are your final thoughts on caffeine?
A:  Caffeine can be part of a healthy lifestyle and may even offer some health benefits—but it’s all about balance and awareness. If you’re reaching for that third cup of coffee at 3 pm, pause and ask: Am I actually tired, hungry, or just in a habit? And then give one of the things we talked about a try, to get that energy boost naturally and see if that caffeine craving goes away.

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